Upper Providence Township

UPPER PROVIDENCE TOWNSHIP DELAWARE COUNTY BUSINESS MEETING December 13, 2007 7:30 PM The Upper Providence Township Council held their monthly Business Meeting on December 13, 2007 at 7:30 PM in the Upper Providence Township Building. Mr. Bierling led the Pledge of Allegiance. An executive session was held prior to the meeting to discuss real estate matters.

Public Forum
None

Roll Call
Present: Mr. Cashman, Chair, Mr. Bierling, Vice Chair, Mr. Clinton, Mr. Visek, Mr. Williamson, Mr. Robert Pappano, Township Solicitor, James C. Kelly, Township Engineer, Mr. Anthony T. Hamaday, Township Manager, and Irene Schultz, Administrative Assistant, Tom Omlor, Deputy Constable, Walt Omlor, Constable

Awards, Presentations and Announcements
Members of the Rose Tree Fire Co. were present to show support for the newly selected 4th annual Staci Allen Award recipient. Alan Mancill, Fire Marshal, presented the award to Charles Jordon. Mr. Jordon was selected for his dedication to the education of school children during Fire Prevention Week. It was stated that Mr. Jordon took personal vacation time in order to participate in Fire Prevention Week. Assistant Fire Chief, Linda Poole, thanked Mr. Jordon for his efforts and dedication to Fire Prevention Week. She proceeded to introduce the members of the Rose Tree Fire Company. Alan Mancill, reminded residents of the dangers of the holiday season and asked that they take proper precautions to insure a safe holiday. He added that residents please be aware of the fire hydrants near their homes and keep them fire of snow so that they are visible in case of emergency. It was announced that Santa will be arriving over the weekend in the Township. The Santa schedule will be linked to the Township website. Mr. Cashman thanked Mr. Jordon and all the members of the Rose Tree Fire Co., and stated that he would like to see the members come to more Council meetings with reports and updates and to share with Council and the residents of the Township. Mr. Hamaday announced that beginning in January the yard waste collection will be changed to the third Wednesday of each month. He also stated that holiday trees can be placed out for that yard waste collection or set out with regular trash for pick up. He said that the administrative offices will be closed on the following dates: December 24th, 25th, 31st and January 1st. He added that Toys for Tots is still collecting toys and that the Township newsletter is currently being printed and should be in the hands of residents in several weeks.
Approval of the Minutes
Approval of the November 8, 2007 Regular Council Meeting Minutes Mr. Visek made a motion, seconded by Mr. Bierling, to approve the November 8, 2007 regular Council meeting minutes. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0
Municipal Boards, Authorities, Commissions & Committees
Mr. Hamaday announced the opening on the various Township boards and committees. Mr. Cashman urged interested residents to send their letters/emails of interest to Mr. Hamaday or their councilperson. It was announced that detailed information on these openings is available on the Township website.
Zoning, Subdivision and Land Development
none

Unfinished Business
Ordinance No. 429 – Drexeline Property Acquisition (2nd Reading) Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Ordinance No. 429 authorizing the acquisition of the property known as the Drexeline property, Ridley Creek and Rose Tree Roads from the Drexeline Shopping Center Inc., in the amount of $175,000 and authorizing the proper Township officials to complete the purchase of the property utilizing funds from the 2003 Open Space General Obligation Bond. Mr. Bierling yes Mr. Clinton yesMr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0

New Business
Voucher List for November 2007 Mr. Visek made a motion, seconded by Mr. Bierling, to approve the voucher list for November 2007 in the amount of $254,269.53. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-27 – Transfer of Appropriations Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Resolution No. 2007-27 allowing the Township Controller to make appropriate transfers between accounts to keep the Township fiscally responsible and sound. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-28 – 2008 Budget and Financial Plan Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Resolution No. 2007-28 approving the Township’s 2008 Budget and Financial Plan as presented, with a General Fund totaling $4,855,955; a Fire Protection Fund totaling $204,682; a Solid Waste and Recycling Fund totaling $4,850; a Capital Fund totaling $510,710; a Highway Fund totaling $499,164; a Sick Fund totaling $86,900; a Sewer Fund totaling $927,371; a District Court Fund totaling $126,550; a Open Space Fund totaling $2,162,340; and a Road Program Fund totaling $17,200. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Ordinance No. 430 – 2008 Tax Levy Mr. Visek made a motion, seconded by Mr. Bierling, to initially approve Ordinance No. 430 adopting the 2008 Tax Levy at a rate of 3.048 mills and authorize the proper Township officials to advertise said Ordinance for consideration at the January 7, 2008 Regular Business Meeting. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-29 2008 Council Meeting Dates Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Resolution 2007-29 approving the 2008 Council Meeting dates. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-30 2008 Boards/Commission Meeting Dates Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Resolution No. 2007-30 approving the 2008 Boards and Commissions Meeting dates. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-31 2008 Township Holidays Mr. Visek made a motion, seconded by Mr. Bierling, to adopt Resolution No. 2007-31 approving the 2008 Township Holiday schedule. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Resolution No. 2007-32 – Hiring of Fulltime Replacement Police Officer Mr. Bierling made a motion, seconded by Mr. Visek, authorizing the hiring of Ryan Jackson as a new fulltime police officer subject to the provisions of the Home Rule Charter, Uniformed Personnel Administrative Code and the Collective Bargaining Agreement. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Bid Award – Public Works 2007 Vehicles and Equipment Sale Mr. Visek made a motion, seconded by Mr. Bierling, to award the 2007 Public Works Vehicle and Equipment Sale bid as recommended by the Township Manager as follows: 1. To accept the bid from Manny’s Welding, Media, PA for the 1995 Ford F450 in the amount of $2860. 2. To accept the bid from Delco Snow Plowing and Removal, Thornton, PA for the 1996 Ford F450 in the amount of $6,015. 3. To reject all bids for the Valk Snow Plow. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Authorization to Order Police Replacement Vehicles Mr. Visek made a motion, seconded by Mr. Bierling, to authorize the Township Manager to order the 2008 Police replacement vehicles through the State Contract to ensure an early 2008 delivery date. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 CDCA Membership Agreement Mr. Visek made a motion, seconded by Mr. Bierling, to approve the Supplemental Agreement with Central Delaware County Authority, last revised December 7, 2007 with the condition that Article III, Section 3.3, first sentence be revised as follows: Each Member Municipality agrees to pay to the Authority, but only from current revenues or sewer rentals or both that are legally available for the purpose, the proportionate amount expended by the Authority for the operation, insuring and maintenance of the Crum Creek Pumping Station, including all improvements which shall be made, and for repair, reconstruction or replacement as a result of any damage, share or metered flows and EDU counts in accordance with Section 3.2, above. Mr. Bierling yes Mr. Clinton yes Mr. Visek yes Mr. Williamson yes Mr. Cashman yes Motion Carried 5-0 Trail Plan Update Mr. Clinton stated that a public meeting for the Trail Plan was held on November 29, 2007 at the Rose Tree Fire Company. He is expecting to have a detailed trail plan report to the Township before the holidays. He added that a new committee, the Implementation Committee, for the trail plan will be formed. He urged any residents who may have an interest to please submit their name to Mr. Hamaday.

Administrative Reports
Mr. Kelly’s report dated December 13, 2007 included 2007 Road Program update. He stated that the punch list items from that program have not yet been resolved but it is hoped that they will be by the January meeting, weather conditions permitting. He also reported on the Township sewer service area alternatives. He indicated that a letter would go to each member municipality requesting that they act on the Agreement on or before January 31st. Mr. Williamson extended a thank you to the members of the Township boards, commissions, committees and authorities for their continued hard work. He urged residents to come and get involved. It was announced that this would be the last meeting for Councilman Doug Williamson. Council extended a thank you for his time on Council and expressed a sincere hope that he would stay involved in the Township in some capacity. Mr. Williamson stated that he has had a great time serving on Council. He thanked the police department, Chief Davis, Sgt. Montella, Dave Pysher and his crew, the office staff and Mr. Hamaday for their help during his term on Council. He wished Fredric Reid best wishes as he takes over the 2nd District seat in January. Mr. Hamaday extended a thank you from him and the staff for Mr. Williamson’s time on Council. He added that Chief Davis was not able to attend this evenings meeting due to a prior commitment and added that best wishes for a happy retirement go out to him and that he will be missed by all in the Township. Mr. Cashman wished all a wonderful, safe holiday season. Mr. Cashman announced that they would meet in an Executive Session to discuss personnel matters.
Adjournment Mr. Visek made a motion, seconded by Mr. Bierling, to adjourn the meeting at 8:36 P.M. The motion was unanimously approved.
___________________ Anthony T. Hamaday Township Secretary	_______________________ Edward James W. Cashman Council Chairman

Municipal Boards, Authorities, Commissions & Committees