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 Mr. Michael Byrne
Mr. John Ciminera
Mr. David Decker
Mr. Robert G. Donze
Mrs. Patricia Hall, Office Manager
Mr. James C. Kelly, Engineer
Mr. Donald D. Phillips
Mr. Robert L. Pinto, Solicitor
Mr. Richard T. Spielman, Operations Manager
Mr. Frank Troilo
Mr. David A.Whinfrey

Others attending: Mr. Ed Cashman

None.

The minutes of the meeting of March 12, 2008 were reviewed.

MOTION: Mr. Donald D. Phillips moved to approve the minutes of the meeting of March 12, 2008 as presented. Seconded by Mr. David A. Whinfrey.

Motion carried unanimously. (MOTION 08-04-32)—check date

MANAGERS REPORT
There has been no change in the number of permits issued (148) for sewer connections on the SASSSE Project. On the WWASSE project, 180 permits and 177 grinder pumps have been issued. Three permits have yet to be completed.

Ninety-two connection permits have been approved, and 81 low-pressure and 10 gravity connections have been completed in the Gelbert Street/Farnum Road Sewer Extension Project. Twenty permits have yet to be completed.

The meter at Braves Trail pumping station has stopped working. LRM will investigate.

Kelly Engineers is currently addressing the following issues: A new pump station maintenance contract (completed on January 8, 2008); a bid proposal for the new generator (bid has been awarded); a report to DEP regarding I&I (completed and submitted to DEP, who wants a more detailed plan); and the need for a bid package to cover the four-year cleaning/root cutting maintenance program (Kelly and Close Engineers authorized to prepare the bid package).

Mr. Russ McIntosh has submitted his draft analysis of the Aqua contract proposal and the Authority’s possible options to Mr. Pinto for review. Following his review and a meeting with Mr. Spielman and Mr. McIntosh, a meeting will be scheduled with the Finance Committee, tentatively before the May Authority meeting.

A section of 8” main at Second Avenue and Evans, which has been a trouble spot, was televised by Aqua personnel at Mr. Spielman’s request. The first 75 feet of main had heavy root growth and the pipe joints were not in good condition. There was also a sag in the line. Mr. Spielman is recommending that Kelly and Close Engineers prepare a bid package to replace the first 100’ of terra cotta main with plastic from manhole 2-11 toward 2-10 to eliminate both the root problem and the sag in the main.

MOTION: Mr. David Decker moved to authorize Kelly and Close Engineers to prepare a bid package to replace the first 100’ of terra cotta main from
manhole 2-11 toward 2-10. Seconded by Mr. Donald D. Phillips.

Motion carried unanimously. (MOTION 08-04-34)

Mr. Spielman referred to a spreadsheet he had prepared on UPTSA’s flow meter summary for 2007. He noted the Authority’s percentage of plant flow was 37.49% and its percentage of plant capacity was 29.15%. He compared this to the previous year.

Mr. Donze referred to an e-mail from Mr. M. Majeski. Mr. Kelly has responded to this and has asked him for more information. Mr. Spielman noted that DEP is in the process of trying to institute a couple of regulations regarding outflow into at least one stream. If the regulations were followed as now proposed, it would cost $15,000,000.00 to upgrade the Southwest treatment plant to the proposed specifications. A group of sewer authorities has come together to oppose these proposed regulations. Mr. Majeski asked if we would be interested in becoming involved. At this point, Mr. Spielman is not in a position to recommend anything, but is hoping to have more information before the Engineering Committee meeting.

Mr. Donze asked about the March 31 letter to Mr. Spielman from Mr. Edwin Hall of Wooded Way. Mr. Spielman reported that he had spoken with Mrs. Hall regarding the letter. He noted that for a number of reasons, we would be reviewing our policy, but he could not guarantee that it would change. He also noted that we did not buy the pumps on Ruskin Lane; that basically, what we install, we own, and what the customer installs, he/she owns. Mr. Spielman will be meeting with Mr. Kelly to discuss the policy and come up with a recommendation to present to the Engineering Committee.

REPORTS OF COMMITTEES

An Engineering Committee meeting is scheduled for 5:30 p.m. on April 23 to discuss the I&I issue.

MR. JAMES C. KELLY, KELLY and CLOSE ENGINEERS
Present at last night’s meeting of CDCA were representatives from Nether Providence, Newtown Township Municipal Authority and Edgmont Township. At the last regular meeting of the supervisors, Nether Providence Township had approved the Supplemental Agreement with a resolution that amendments be made to clarify the intent of the document. The CDCA board approved the proposed amendment and authorized the solicitor to prepare the amended agreement for distribution to all municipalities for approval and execution. The proposed modifications were not considered to be substantive changes to the Agreement, and no objection is anticipated from the municipalities who have previously approved the first draft of the agreement.

CDCA approved the recommendation of their finance committee to commence the Crum Creek Capital Improvement Program. The project schedule was available and bids are scheduled for opening in November, 2008. Copies of the proposal of PFM Group, financial consultants, was distributed.

Mr. Kelly is recommending that the Authority consider meeting with a PFM representative for a presentation of financing alternatives for our projects.

Regarding the pump station upgrade for the mobile diesel generator, this week the contractor (Couzins, Inc.) has submitted the required performance bond and signed and notarized the Articles of Agreements from the contractor. As the documentation is adequate, subject to the approval of the Solicitor, Mr. Kelly will issue the notice to proceed, upon execution of the documents by the Authority.

Kelly and Close Engineers is preparing the bid documents for the cleaning and root cutting contract. Mr. Kelly has met with Mr. Mark Schneider of Tri State Grouting to discuss a new alternative to pipe grouting and slip lining that is “Manhole Slip Lining.”

Payment request Number 9 for the Rose Tree Park Comfort Station has been received in the amount of $62,404.04, the total value of the work completed for this period. Mr. Kelly is recommending that the Authority approve this payment. The amount of retainage to be held in escrow until the contractor completes some final restoration work will be $10,000.00. A draft of the submission to the County was attached to Mr. Kelly’s report.

MOTION: Mr. David A. Whinfrey moved to approve the release of payment request
No. 9 in the amount of $62,404.04 to N. Abbonizio Contractors, Inc. for the
total value of the work on the Rose Tree Park Comfort Station which has
been completed for this period. Seconded by Mr. Donald D. Phillips.

Motion carried unanimously. (MOTION 08-04-35)

With regard to Kenmore Woods, Mr. Kelly has received escrow release Number 1 in the amount of $37,260.00, the total value of the work completed for this period. He is recommending that the Authority approve this release. The amount of retainage to be held in escrow until the contractor completes this project is $148,983.75.

MOTION: Mr. Michael Byrne moved to approve Kenmore Woods escrow release No. 1 in the amount of $37,260.00 to the contractor for the total value of the work completed for this period. Seconded by Mr. Donald D. Phillips.

Motion carried unanimously. (MOTION 08-04-36)

Mr. Donze asked Mr. Kelly for a brief summary of where we stand now in connection with CDCA. Mr. Kelly referred to the Resolution awaiting signature tonight, which says essentially that the UPTSA gives Upper Providence Township permission to join another authority, CDCA. Notice of this Resolution shall be published at least one time in the legal periodical of Delaware County and in a newspaper published and of general circulation in Delaware County.

MOTION: Mr. John Ciminera moved to approve Resolution No. 01-08-04-09 of Upper Providence Township Sewer Authority consenting to the Township of Upper Providence becoming a member of the Central Delaware County Authority (CDCA). Seconded by Mr. David Decker. Motion carried
unanimously. (MOTION 08-04-37)

Mr. Kelly referred to the section of the Resolution which states “that the Authority shall file an application with the Secretary of the Commonwealth of Pennsylvania in accordance with the requirements of 53 Pa. C. S. A. 5604(d).” The Secretary of the Commonwealth has to approve the addition of the three new members to CDCA. It is anticipated that we will be getting the approval of the Secretary of the Commonwealth and the first payment would be necessary in June of this year. Following that should be the approval of the 537 Plan.

There was a discussion about sewers and financing costs and options.

 MR. ROBERT L. PINTO, SOLICITOR
Mr. Pinto noted that we had borrowed $3,500,000 from DVRFA and specifically indicated which projects that would be for. There was money left over, so in 2003 the project scope was expanded to include Gelbert Street and Farnum Road. There is still money left over. Mr. Pinto has prepared a Resolution amending our prior description to include the Ridley Creek Sewer Project.

MOTION: Mr. John Ciminera moved to accept Resolution No. 02-08-04-09 amending and expanding the project description for the $3,500,000 guaranteed sewer revenue note series of 1999 to include new sewer projects. Seconded by Mr. Michael Byrne. Motion carried unanimously. (MOTION 08-04-38)

A discussion followed on future projects, costs, and resident notification.

Mr. Ciminera will coordinate a Finance Committee meeting to be held before the May Authority meeting. When the Authority looks at financing alternatives, Mr. Pinto reminded the board that we have had good advice from Gordon Walker over the years.

 MR. GEORGE GOLDEN’S REPORT
In response to a call of back-up pump run at the Braves Trail station on March 2, Mr. Golden cleaned the floats, obstructed by debris and grease, and monitored operations. Later, he cleaned the wet well.

On March 8, Mr. Golden responded to calls from dialers of power failures and back-up pump runs at the Braves Trail, Winter Street, Valley View, Cedar Meadow, and Megan Circle stations. He notified PECO and towed the generator to Braves Trail. Using vacuum trucks, he de-watered the wet wells until power was restored; and installed new control relays, which were burned due to a power surge at the Winter Street station. The dialer at the Winter Street station shorted on March 10 due to a power surge. A new dialer was ordered for the station. There were no incidents at any of the other pumping stations.


MOTION: Mr. David A. Whinfrey moved to adjourn the meeting of April 9, 2008.
Seconded by Mr. Michael Byrne. Motion carried unanimously.

(MOTION 08-04-39)

The meeting ended at 8:56 p.m.

Mrs. Stella B. Thompson

Approved ______________________