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SEWER AUTHORITY
  UPPER PROVIDENCE TOWNSHIP
NOVEMBER 14, 2007

The regular monthly meeting of the Upper Providence Township Sewer Authority was held on November 14, 2007 in the Township Building.  It was called to order at 7:40 p.m. by Chairman Robert G. Donze.                   


 

THOSE ATTENDING

Mr. Michael Byrne
Mr. John Ciminera
Mr. David Decker
Mr. Robert G. Donze
Mrs. Patricia Hall
Mr. James C. Kelly, Engineer
Mr. Donald D. Phillips
Mr. Robert L. Pinto, Solicitor
 Mr. Richard T. Spielman
Mr. Frank Troilo
Mr. David A. Whinfrey

Others attending:   
Mr. Ed Cashman
Mr. Robert DiDomenico

PUBLIC COMMENT

None.

MINUTES

The minutes of the meeting of October 10, 2007 were reviewed.

MOTION:  Mr. Donald D. Phillips moved to approve the minutes of the meeting of October 10, 2007 as presented.  Seconded by Mr. David A. Whinfrey.   Motion carried unanimously.  (MOTION 07-11-80)

INCOME AND EXPENSES

The voucher list for November 14, 2007 was reviewed.  Expenses totaled $47,142.38.        

MOTION:  Mr. John Ciminera moved to approve the voucher list of November 14, 2007 as presented.  Seconded by Mr. Michael Byrne.  Motion carried unanimously.  (MOTION 07-11-81)

REPORTS OF OFFICERS

None

 PROJECT MANAGER’S REPORT

There has been no change in the number of permits issued (148) for sewer connections on the SASSSE Project and no change in the number of permits and grinder pumps (178) for the WWASSE Project. Eighty-nine connection permits have been approved, and 79 low-pressure and 10 gravity connections have been completed in the Gelbert Street/Farnum Road Sewer Extension Project.  The Rose Tree Park project is essentially completed except for the final connection of the auto dialer, which should be operational in the next week or so.  The auto dialer is connected but the phone line is not operational.  It was shut off for non-payment because the phone bills were sent to the Park Office and not paid.  There apparently was a mix up as to the name the service was under and the correct billing address.  Mrs. Hall has contacted Verizon to correct this error.  The installation of the phone line was coordinated by Kelly Engineers. The proposals from Aqua for a new contract and additional capacity were sent to Mr. Russ McIntosh for review and comment.  He has made a preliminary review and believes it is a good start.  He has offered a number of suggestions for going forward, which will be reviewed with the Finance Committee for a possible recommendation to the Authority.  Kelly Engineers is currently addressing the following issues:  A new pump station maintenance contract; a bid proposal for the new generator (which Mr. Tim Kelly is working on); and a report to DEP regarding I&I.   

Regarding I&I, Mr. Spielman and a representative of Kelly Engineers attended a meeting of the Middletown Sewer Authority where they discussed this issue also at the urging of DEP.  They are viewing a number of approaches to address this, particularly I&I from privately-owned services.  Mr. Spielman has asked Mr. Pinto to contact Middletown’s solicitor for additional information and to discuss legal issues.  He is recommending that an engineering meeting be held in December to review Kelly Engineer’s response to DEP, which is due December 9, 2007, and to consider possible actions to be taken by this Authority.  Mr. Troilo will set up the date and time for the meeting. 

There are two manholes on Bobbin Mill Road which are badly deteriorated and need to be either replaced or rehabilitated.  At the recommendation of Mr. Majeski of Middletown Sewer Authority, Mr. Spielman has received a quote in a proprietary process to refine these manholes.  The cost of replacing them would be extremely expensive.  He is recommending the approval of an expenditure of $7,655.00 to rehabilitate manholes 3-51 and 3-52 on Bobbin Mill Road.

MOTION:  Mr. John Ciminera moved to approve the expenditure of $7,655.00 to rehabilitate manholes 3-51 and 3-52 on Bobbin Mill Road as outlined   by Mr. Spielman.  Seconded by Mr. David A. Whinfrey.  Motion carried  unanimously.  (MOTION 07-11-82)

REPORT OF COMMITTEES

Mr. Ciminera reported on the Finance Committee’s meeting held tonight before the Authority meeting, in which copies of the 2008 preliminary budget prepared by HRG, Inc. were distributed.  He would like the members to review the draft, contact either him or Mr. McIntosh if they have any questions or comments, and get back to him before the next Authority meeting.  

 

REPORTS OF CONSULTANTS

MR. JAMES C. KELLY, KELLY ENGINEERS

Mr. Kelly met with PADEP to discuss comments they have on the Act 537 Plan Update to sewer areas north of the bypass.  They stated that they want expanded discussion on the alternatives considered and more detailed discussion on the alternative of choice versus other options available to the Township.  Additionally, PADEP is requesting that PNDI and PHMC information requests be performed and submitted to determine whether or not the installation of sewers would adversely impact any endangered plant or animal life or any potentially historic structures or areas of the Township.  In the original submission to PADEP, we stated that our intention was to install sanitary sewer lines in right-of-way areas and we did not foresee causing any major environmental disturbance of sensitive areas.  Mr. Kelly has not yet received their comments in writing so he cannot formally respond now.

Kelly Engineers has completed the draft of the PADEP requested I&I report.  He has included information regarding what the Sewer Authority has done in the past, what it does presently, and what it plans to do in the future regarding inflow and infiltration into the system.   

A draft has been prepared of the pump station maintenance contract, which has been updated to include the maintenance of the new pump station at Rose Tree Park.  Mr. Kelly has edited the contract documents pursuant to the comments of Mr. Spielman; and, upon review by the Solicitor, he will advertise for bids to be received at the December meeting.
 

Project specifications have been prepared for the purchase of an Emergency Generator to meet the needs of all of the pump stations in the system.  A separate specification package is being prepared for the modification of each of the pump stations to facilitate connection of the generator to the power supply system for each location.  Mr. Kelly met today with Mr. Golden’s electrician, who installed most of the systems, to review the individual characteristics of each of the stations.  He is recommending that the project be advertised as a package in two parts--the purchase of the generator and the modification of the pump station power systems and any site improvements necessary to provide for quick connection of the generator in an emergency situation.  The project can be advertised for bids to be received at the January meeting.

With regard to the Rose Tree Park Comfort Station, Mr. Kelly has received payment request Number 8 ($79,142.73), for the total value of the work completed for this period.  He is recommending that the Board approve this payment.  Attached to his report was a draft of what will be sent to the County.  To date he has not received original, notarized payment certificates from the contractor.   

MOTION:  Mr. Michael Byrne moved to approve payment request No. 8 for  $79,142.73 for the total value of the work completed for this period with  regard to the Rose Tree Park Comfort Station, subject to County approval and reimbursement.  Seconded by Mr. Donald D. Phillips. 

                    Motion carried unanimously.  (MOTION 07-11-83)  

There was a discussion regarding CDCA.  Mr. Pinto has received a copy of the revised draft but hasn’t had a chance to go over it with anyone as yet.  He again reminded the Board that it is the Township which is contracting with CDCA, not the Sewer Authority.  

           MR. ROBERT L. PINTO, SOLICITOR

Mr. Pinto referred to Motion 07-11-82 regarding the rehabilitation of two manholes on Bobbin Mill Road.  He noted that, while Mr. Spielman said it is a proprietary process, he felt we should do something more.  He suggested either having Mr. Spielman go through the process of soliciting costs from two other companies or having Mr. Kelly certify that this is an emergency situation and, therefore, must be corrected immediately.  It was agreed that Mr. Kelly would write a letter for the file documenting the emergency situation and need for immediate action.    

Reference was made to the situation regarding Dr. Soricelli.  In his November 7 letter to Mrs. Hall, Mr. Pinto had enclosed a duplicate original Deed of Dedication for the Sanitary Sewer Easement as it concerned Dr. Soricelli.

Mr. Pinto discussed Kenmore Woods, 211 Sycamore Mills Road.  DEP has said that those sewer lines need to be Authority lines.  Mr. Kelly noted that there are certain terms that will have to be added to the contract to cover the situation which will allow the Authority to go any place on the site to maintain sewer lines.  A discussion followed, with input from Mr. DiDomenico.  

MOTION:  Mr. Michael Byrne moved to approve the Engineer’s and Solicitor’s  reports as presented.  Seconded by Mr. John Ciminera.  Motion carried unanimously.  (MOTION 07-11-84)

MISCELLANEOUS

MOTION:   Mr. Michael Byrne moved to adjourn the meeting of November 14, 2007.  Seconded by Mr. John Ciminera.  Motion carried unanimously. 

  (MOTION 07-11-85)

PUMPING STATION ACTIVITY REPORT

There was no pump station activity report.   


The meeting ended at 8:46 p.m.
 

Mrs. Stella B. Thompson

Approved ______________________

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